How to keep Business and Personal Expenses Separate

If you are following the Business Travel Credit Card Strategy to Maximize Your Travel Rewards process, by now, you may have noticed that my recommendation is to put all spending regardless of whether it is business or personal onto the same card. And if you are someone who likes to budget or at least track your spending, having all expenses on the same card can make things difficult, but it doesn’t have to. This post will show you a couple of ways to keep business and personal expenses separate.

Keeping Business and Personal Expenses Separate

There are two (free!) tools that I recommend to both track your overall expenses and allow you to keep your business and personal expenses separate. Personal Capital and Mint. I have used both of these in the past and both work well. Personal capital is more Net Worth and retirement tracking-focused while still allowing you to budget and track expenses. Mint is more budget focused. Basically, to use these tools, you link your accounts (credit cards, banks, investments, etc.) and the site grabs the info and compiles it into easy to digest information about your spending, assets, and liabilities.

Personal Capital

Personal Capital is the tool that I currently use. This is due to several reasons but primarily because at this point in my journey, I am less focused on an itemized budget and more focused on my net worth but still like to track my spending. I also think that Personal Capital is easier to use with fewer issues. Plus, (“but wait, there’s more!”) signing up for Personal Capital and using this link and linking an investment account, you get $20.

How to remove business expenses from your budget in Personal Capital

Under Budgeting, you will see all of your expenses for all of your accounts. From there you can edit your transactions to indicate which are Business and Reimbursable, and then filter them out.


I used Mint for a long time and think it is a quality product that fits a lot of people’s style. In Mint, you are also able to filter which expenses are business expenses and which are not. With Mint though, you get more adds, and credit card/score offers and things getting in the way of what you want to see.


There are many other budget tracking tools online these days that allow you to keep your business and personal expenses separate but I have not used them and therefore can’t recommend them. If you want to check out another tool that has been recommended to me, but isn’t free, You Need a Budget (AKA: YNAB) would be worth looking into.


Whichever tool you choose, you should have no trouble keeping your business and personal expenses separate regardless of your credit card strategy.

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